We are Hiring 

CORPORATE SECRETARY (M/F/D)

About the company

MOVENTUM S.C.A. is a Luxembourg based company which is part of the ProService Fintech / Oaktree Capital Management group.  We are a lead player in the field of fund distribution, wealth management and related services. Our clients are financial advisors and our goal is to help them achieve top quality performance for their own clients, who are retail and institutional investors based worldwide.  We offer a trading platform, asset management solutions and a comprehensive range of middle- and back-office services, provided by highly experienced and dedicated international staff in our Luxembourg, Brno, Frankfurt, Vienna and Warsaw offices.

About the role

As Corporate Secretary (M/ F/ D) main areas of responsibilities are:

• Drafting of business documentation, e.g. service agreements (CAA, DA, RSA), powers of attorney, company share purchase and or loan agreements;
• Collaborate with external lawyers/ advisors in the preparation of partnership agreements (LP / SLP), where applicable;
• Co-ordinate, convene, draft/ finalise minutes of company meetings, e.g. Board/ Executive/ Shareholder meetings, etc.;
• Maintain, update and file relevant company and or client documentation with the local authorities (commercial register, e-file, UBO register, etc.), ensuring that these documents are up to date according to legal/ regulatory requirements;
• Assist in providing corporate information requested on receipt of client questionnaires and/ or requests for proposal (‘RFPs’);
• Maintain organisation chart(s) at both group and individual entity level;
• Keep abreast of laws and policies enacted at both state and or regulatory level in business areas and regions that impact Moventum at the corporate level, keeping Executive Management and the Board of Directors updated, advising what actions, if any, need to be taken to comply;
• Collaborate with Legal & Compliance, Finance, Risk and HR teams;
• Assist with the creation and maintenance of various internal tracking spreadsheets (daily/ weekly and monthly reporting);
• Acting as 1^st layer of defense (AML/ KYC) by participating in the collection and or review of client documentation;
• Identify which processes and or procedures require documentation and or updated with a view of gaining efficiencies;
• Collaborate with both the Transfer Agency and Fund Administration teams to ensure the accurate maintenance and updating of statutory books, database administration, related statutory filings and payments are updated and or executed, dependant on legal requirements;
• Perform such other duties as the Executive Management deems necessary to maintain the smooth operations of Moventum;

About you

You are a highly motivated, driven, goal oriented Corporate Secretary (M/F/D) with relevant working experience in said field - ideally in the financial sector:

• You have strong computer skills and solid experience with office management systems and MS Office;
• You have a positive attitude with the ability to work independently whilst contributing as an effective team member;
• You have excellent organizational skills with the ability to prioritize effectively;
• You are able to work under pressure and are comfortable coordinating multiple initiatives in an ever changing environment;
• You have exceptional written and verbal communication skills in English; German would be an asset.

Location: Luxembourg/ Poland.

Are you looking for a change and are brilliant at what you do?

Be part of our team and apply now!

Please indicate your salary expectations and notice period.

We are hiring a

(Senior) COMPLIANCE OFFICER (M/ F/ D)

About the company

As a wholly owned subsidiary of Moventum S.C.A. Moventum Asset Management S.A. (Moventum AM) is part of the ProService Fintech/ Oaktree Capital Management group. The group offers a trading platform, asset management solutions and a comprehensive range of middle- and back-office services, provided by highly experienced and dedicated international staff in Luxembourg, Brno, Frankfurt, Vienna and Warsaw offices.

Since 2019 Moventum AM manages Moventum’s own funds of funds and individual mandates as part of its asset management portfolios. Reliable and high-quality processes have been winning over clients since 2003. Moventum AM offers tailor-made solutions for investing in funds and ETFs with different risk and opportunity profiles. Competent investment decisions with a global focus ensure the development of excellent asset management products.

About the job

• Establish, implement and maintain effective policies and procedures in relation to compliance, AML CTF and control of delegations;
• Identify and assess compliance risks including AML/ CTF risks as well as applicable laws and regulations;
• Monitor operational processes, policies and procedures to ensure that Moventum complies with all legal regulations, circulars and ethical standards;
• Conduct compliance monitoring program and prepare reports for various stakeholders;
• Manage compliance, AML/ CTF and annual reports;
• Develop, improve and maintain the reporting systems for relevant stakeholders;
• Lead projects with your compliance and regulatory expertise;
• Correspond with regulatory bodies (CSSF, BaFIN, FMA, auditors, etc.) and maintenance of related files;
• Prepare external and internal audit and/or other periodic and/ or ad hoc regulatory visits;
• Support preparation of AML trainings and the maintenance of the training register.

About you

You are a highly motivated (Senior) Compliance Officer (M/ F/ D) with +5 years relevant working experience in a similar position (ideally in the Luxembourg investment fund industry):

• You are highly analytical with a strong attention to detail;
• You are able to - You can summarize complex issues efficiently and to the point;
• You have a proactive mindset and comfortable in a constantly changing environment with the ability to shift and evolve business priorities;
• You are able to work independently and also as part of a team with good judgment when issues need to be escalated;
• You are willing to confront difficult issues and challenge others when necessary;
• Knowledge of Compliance in an Asset Management context is an advantage;
• Proficiency in Microsoft Office programs, especially Word and Excel;
• You are fluent in English. German and/or French would be a benefit.

Location: Luxembourg

Are you looking for a change and are brilliant at what you do?
Be part of our team and apply now!
Please indicate your salary expectations and notice period.

We are hiring a

CLIENT RELATIONSHIP MANAGER (M/ F/ D)

About the company

MOVENTUM S.C.A. is a Luxembourg based company which is part of the ProService Fintech/ Oaktree Capital Management group.  We are a lead player in the field of fund distribution, wealth management and related services. Our clients are financial advisors and our goal is to help them achieve top quality performance for their own clients, who are retail and institutional investors based worldwide. We offer a trading platform, asset management solutions and a comprehensive range of middle- and back-office services, provided by highly experienced and dedicated international staff  in our Luxembourg, Brno, Frankfurt, Vienna and Warsaw offices.

About the job 

As Client Relationship Manager your main areas of responsibilities are:

• Build, maintain and proactively develop long-term relationships with our clients to maximize client satisfaction;

• Day-to-day management and control of all clients’ queries, incl. acting as point of contact for complaints and escalating issues as appropriate;

• Manage effective and timely onboarding of clients , incl. conducting AML/ KYC;
• Proactively identify client needs, accordingly create plans to address them in collaboration with internal teams (e.g. IT, Operations, Marketing);
• Identify cross-sell opportunities, create sales presentations and prepare sales proposals;
• Participate in the preparation /review/ negotiation of agreements, offering documents, sales offers;
• Conduct workshops and trainings with clients to increase revenues, ensure highest quality and improve client relationships;
• Schedule regular meetings with customers to ensure their continuous satisfaction and loyalty.

About you 

You are a highly motivated Client Relationship Manager with relevant working experience in a similar position, ideally in B2B Financial Services:

• You have a proven track record of meeting and exceeding targets, incl. experience in tracking relevant KPIs (e.g. customer satisfaction);
• You are client focused, service-minded and showing a dynamic attitude;
• You are a team player - able to follow through and to work independently;
• You are a problem-solver with strong analytical skills to develop solutions and make timely decision to speed up the problem-solving process;
• You are comfortable working in a constantly changing environment with a professional work ethic;
• You have excellent communication and negotiation skills – mother tongue level of German, fluent level of English (French / Luxembourgish and other European languages would be a valuable asset).

Location: Remote from Germany/ Austria

Are you looking for a change and are brilliant at what you do?
Be part of our team and apply now!
Please indicate your salary expectations and notice period.

We are hiring an

IT ADMINISTRATOR (IT Officer) (M/ F/ D)

About the company

MOVENTUM S.C.A. is a Luxembourg based company, which is part of the ProService Fintech/Oaktree Capital Management group. We are a lead player in the field of fund distribution, wealth management and related services. Our clients are financial advisors and our goal is to help them achieve top quality performance for their own clients, who are retail and institutional investors based worldwide. We offer a trading platform, asset management solutions and a comprehensive range of middle- and back-office services, provided by highly experienced and dedicated international staff in our Luxembourg, Brno, Frankfurt, Vienna and Warsaw offices.

About the job

As IT Administrator (M/ F/ D) your main areas of responsibilities are:

• 1^st and 2nd level support for our local team in Luxemburg and remotely four other European offices;
• 2nd level support for our external clients regarding technical issues, platform related questions and other service requests;
• Troubleshoot, diagnose and resolve system errors and other issues related to computer systems, software, and hardware;
• Administrate our various SW platforms and OS Systems and apps;
• Actively participate in our audits;
• Follow-up and update client status and information;
• Forward unresolved issues to the next level of support;
• Document activities, issues and their resolution in our task management system;
• Actively contribute and take ownership on our IT group projects;
• Track and follow-up on Incident Management and Problem Management;
• Dispatch HelpDesk request as required;
• Help update training manuals for new and revised software and hardware and train junior staff members;
• Actively initiate and support IT automation.

About you

You are a highly motivated IT Administrator (M/ F/ D) with relevant 3+ working experience in a similar position:

• You have a Bachelor in IT, Computer Science or similar relevant field;
• You have in-depth knowledge of relevant software, hardware and other equipment;
• You have experience with VMWare, Windows, Iseries, SAN, Network components, VPN, AIX partition, TSM, DB SQL, Citrix XenApp, Checkpoints, M365;
• You have hands on experience with diagnosing and resolving technical issues;
• You are customer-oriented and empathic mindset;
• You have a problem solving and result oriented attitude and are curious to learn;You are comfortable working in a constantly changing environment with a professional work ethic;
• You have excellent interpersonal and communication skills – English Mandatory with either German or French additionally. Luxembourgish and other European languages would be a valuable asset.

Location: Luxembourg

Are you looking for a change and are brilliant at what you do?
Be part of our team and apply now!
Please indicate your salary expectations and notice period.

We are hiring a
CORPORATE SECRETARY (M/ F/ D)

About the company

MOVENTUM S.C.A. is a Luxembourg based company which is part of the ProService Fintech/ Oaktree Capital Management group. We are a lead player in the field of fund distribution, wealth management and related services. Our clients are financial advisors and our goal is to help them achieve top quality performance for their own clients, who are retail and institutional investors based worldwide. We offer a trading platform, asset management solutions and a comprehensive range of middle- and back-office services, provided by highly experienced and dedicated international staff  in our Luxembourg, Brno, Frankfurt, Vienna and Warsaw offices.

About the role

As Corporate Secretary (M/ F/ D) main areas of responsibilities are:

• Organize Executive Management and Board of Director meetings, including:  maintaining the various meeting calendars and the agenda, submitting appropriate documentation, making notes and distributing, etc.;
• Prepare Board Resolution documentation as necessary;
• Ensure that all Moventum entries are updated in relevant registers;
• Assist in providing corporate information required in response to customer questionnaires and/or requests for proposal (‘RFPs’);
• Maintain Organisation Chart at group and individual entity level;
• Keep abreast of laws and policies enacted at the state and/ or regulatory level in Moventum's business areas and regions that impact Moventum at the corporate level; keep Executive Management and the Board of Directors informed of these and advise what actions, if any, need to be taken to comply with them;
• Collaborate with Legal & Compliance, Finance, Risk and HR departments;
• Perform such other duties as Executive Management deems necessary to maintain the smooth operation of Moventum.

About you

You are a highly motivated person with relevant working experience as a Corporate Secretary  (M/F/D), or a similar role, ideally in the financial sector:

• You have strong computer skills and solid experience with office management systems and MS Office;
• You have a positive self-starter attitude with the ability to work independently whilst contributing as an effective team;
• You have excellent organizational skills with the ability to prioritize effectively;
• You are able to work under pressure and comfortable coordinating multiple initiatives in a constantly changing environment;
• You have exceptional written and verbal communication skills in English; German would be an asset.

Location: Luxembourg

Are you looking for a change and are brilliant at what you do?
Be part of our team and apply now!
Please indicate your salary expectations and notice period.

We are hiring a Client Support Officer (M/F/D)

About the company

MOVENTUM S.C.A. is a Luxembourg based company, which is part of the ProService Fintech/Oaktree Capital Management group.  We are a lead player in the field of fund distribution, wealth management and related services. Our clients are financial advisors and our goal is to help them achieve top quality performance for their own clients, who are retail and institutional investors based worldwide. We offer a trading platform, asset management solutions and a comprehensive range of middle- and back-office services, provided by highly experienced and dedicated international staff in our Luxembourg, Brno, Frankfurt, Vienna and Warsaw offices.

About the team

The Client Relationship Team is a central point of contact for, and routing of, incoming telephone, fax, letters and e-mail communications. The Client Relationship Team provides a first level query resolution service and plays an important role in maintaining excellent client relationships.

About the role

As Client Support Officer (M/ F/ D) main areas of responsibilities are:

• Respond to client queries in a timely and accurate way, via telephone, email or chat;
• Inform clients about new functionalities and features and support to resolve any technical issues they might experience;
• Monitor and investigate client complaints or difficulties to help analyse the need for systems or procedures enhancements in order to improve the quality of our client services;
• Follow up with clients to ensure their technical issues are resolved;
• Troubleshoot, investigate, and report product errors, failures, or complaints to management;
• Update our internal databases with information about technical issues and useful discussions with client;
• Maintaining client accounts and updating billing information as needed;
• Perform quality checks, collect and analyze customer feedback, share with appropriate stakeholders, and advise on opportunities for improvement;
• Ensure optimal funds’ business set-ups;
• Service fund clients to ensure timely and excellent delivery of services as agreed with each fund;
• Ensure that the clients‘ portfolio allocated is managed properly and is in good standing from a legal, accounting and tax perspective;
• Pro-actively monitor regulatory changes having an effect on the funds and/ or underlying investors
• Collaborate with the back office team to ensure client requests are addressed in a timely manner and with our compliance team on all relevant AML and KYC cases.

About you

You are a highly motivated person with relevant 2+ years working experience as a Client Support Officer (M/F/D), or a similar role, ideally in the financial sector:

• You have working knowledge of remote service tools and help desk software;
• You have excellent knowledge of customer relationship management best practices;
• You have a self-starter attitude with the ability to work independently whilst contributing as an effective team;
• You are client focused, service-minded and show a dynamic attitude;
• You have strong analytical skills with the ability to think out of the box, create innovative solutions and take calculated risk when implementing them ;
• You are able to work under pressure and comfortable dealing with multiple deadlines in a constantly changing environment;
• You have exceptional written and verbal communication skills in English and German; any other language is an asset.

Location: Luxembourg

Are you looking for a change and are brilliant at what you do?
Be part of our team and apply now! 
Please indicate your salary expectations and notice period.

We are hiring a

OFFICER PROCESSING – COMMISSIONS (M/ F/ D)

About the company

MOVENTUM S.C.A. is a Luxembourg based company which is part of the ProService Fintech/ Oaktree Capital Management group.  We are a lead player in the field of fund distribution, wealth management and related services. Our clients are financial advisors and our goal is to help them achieve top quality performance for their own clients, who are retail and institutional investors based worldwide.  We offer a trading platform, asset management solutions and a comprehensive range of middle- and back-office services, provided by highly experienced and dedicated international staff  in our Luxembourg, Brno, Frankfurt, Vienna and Warsaw offices.

As OFFICER PROCESSING – COMMISSIONS (M/ F/ D) your main areas of responsibilities are:

Collect and track the quarterly trailer fees as agreed to in distribution agreements with the Investment Funds as well as their pay-out to the IFAs and their Pools;

• Manage monthly cash reconciliation of the trailers fees receivables and pay-outs;
• Daily tracking of front load retrocession to IFAs;
• Establish and track overrides;
• Maintain and track special conditions of IFA’s and Pools;
• Perform quarterly retrocession of management fees to IFAs (special conditions, VAT management, etc.);
• Manage retrocession of cash processing fee;
• Work with relevant stakeholders to keep client data base up-to-date, ensure high quality services and processes in compliance with guidelines, agreements and procedures;
• Investigate and resolve client inquiries;
• Prepare ad hoc as well as regular internal and external reports, e.g. monthly commission reports detailing various commission pay-outs to IFAs and/ or pools;
• Proactively initiate enhancement in processes and perform regular quality control.

About you

You are a highly motivated person with relevant 2+ years working experience in a similar position, ideally in a middle office in the financial sector:

• You are a “numbers person”, highly accurate and attentive to detail;
• You are self-motivated and eager to learn and to help other team members;
• You are client focused, service-minded and show a dynamic attitude;
• You are a team player - able to follow through and to work independently;
• You are comfortable working in a constantly changing environment with a professional work ethic;
• You have strong knowledge in Microsoft Office, knowledge of Olympic an advantage;
• You have excellent interpersonal and communication skills in English (French/ German and other European languages would be a valuable asset).

Location: Luxembourg

Are you looking for a change and are brilliant at what you do? Be part of our team and apply now! Please indicate your salary expectations and notice period.

We are hiring a

OFFICER PROCESSING – TRADING (M/ F/ D)

About the company

MOVENTUM S.C.A. is a Luxembourg based company which is part of the ProService Fintech/ Oaktree Capital Management group.  We are a lead player in the field of fund distribution, wealth management and related services. Our clients are financial advisors and our goal is to help them achieve top quality performance for their own clients, who are retail and institutional investors based worldwide.  We offer a trading platform, asset management solutions and a comprehensive range of middle- and back-office services, provided by highly experienced and dedicated international staff  in our Luxembourg, Brno, Frankfurt, Vienna and Warsaw offices.

As OFFICER PROCESSING – TRADING (M/ F/ D) your main areas of responsibilities are:

Process and verify trade transactions while ensuring that internal control documents and external regulatory requirements are met;

• Manage securities trading, netting, settlement, reconciliation, platform and TA client accounts;
• Manage asset allocation rebalancing, both in-house and client portfolio products;
• Conduct in-house fund-of-fund portfolio trading;
• Quality control;
• Proactively initiate enhancement in processes;
• Provide quality services to internal and external clients within agreed timeframes and in accordance with all group standards;
• Follow up independently with queries raised, escalating to line manager where appropriate;
• Ensure compliance with all relevant guidelines, laws and procedures and perform regular quality control.

Your Profile:

You are a highly motivated person with relevant working experience in a similar position, ideally in trade operations/ back office (funds) in the financial sector:

• You are a “numbers person”;
• You are highly accurate and attentive to detail;
• You are self-motivated and eager to learn and to help other team members;
• You are client focused, service-minded and show a dynamic attitude;
• You are a team player - able to follow through and to work independently;
• You are comfortable working in a constantly changing environment with a professional work ethic;
• You are knowledgeable Microsoft Office, trade products and processes; knowledge of Olympic an advantage;
• You have excellent interpersonal and communication skills in English (French/ German and other European languages would be a valuable asset).

Location: Luxembourg

Are you looking for a change and are brilliant at what you do? Be part of our team and apply now! Please indicate your salary expectations and notice period.

We are hiring a
FUND RELATIONS MANAGER (M/ F/ D)

About the company

MOVENTUM S.C.A. is a Luxembourg based company which is part of the ProService Fintech/ Oaktree Capital Management group.  We are a lead player in the field of fund distribution, wealth management and related services. Our clients are financial advisors and our goal is to help them achieve top quality performance for their own clients, who are retail and institutional investors based worldwide.  We offer a trading platform, asset management solutions and a comprehensive range of middle- and back-office services, provided by highly experienced and dedicated international staff  in our Luxembourg, Brno, Frankfurt, Vienna and Warsaw offices.

About the job

As Fund Relations Manager (M/ F/ D) your main areas of responsibilities are:

• Build, maintain and proactively develop long-term relationships with fund houses, e.g. presenting Moventum's business model, negotiating the terms under which funds can be distributed, tracking distribution agreements, developing a dedicated marketing tool for fund companies and generating new interest;
• Assess suitability of funds for Moventum's trading platform by reviewing fund prospectus, liaising with internal stakeholders and considering relevant contractual agreements as well as distribution and trading limitations;
• Be the main point of contact between fund houses and relevant internal stakeholders on all matters related to the distribution and processing of funds, e.g. providing fund trading information to our Security Database Administration Team for operational setup, liaising with the Commissions Team regarding retrocession rates, resolving operational issues for the Processing Team;
• Run reports on how well funds are performing for clients, for potential clients to know the fund's risks and objectives, and identify clients and companies that could be valuable clients;
• Perform a range of analyses, incl. industrial analysis, competitive analysis, and comparative valuation.

About you

You are a highly motivated Fund Relations Manager (M/ F/ D) with relevant working experience in a similar position, ideally in B2B Financial Services:

• You ideally have a BSc/BA in Business Administration, Finance or a related field;
• You are client focused, service-minded and showing a dynamic attitude;
• You are a team player - able to follow through and to work independently;
• You are a problem-solver with strong analytical skills to develop solutions and make timely decision to speed up the problem-solving process;
• You are comfortable working in a constantly changing environment with a professional work ethic;
• You have excellent communication and negotiation skills – mother tongue level of German, fluent level of English (French / Luxembourgish and other European languages would be a valuable asset).

Location: Luxembourg

Are you looking for a change and are brilliant at what you do? Be part of our team and apply now! Please indicate your salary expectations and notice period.